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Agenda Additions/Changes: Add
Rob and Betty Morales under Guest. On Consent Calendar
remove Bylaw and CC&R Committee and Election Committee
and put those Committees on the agenda for a verbal
report. Remove Audit from New Business and put it on
the agenda for the Open Board Meeting on April 17, 2007.
Put Financial Reports on agenda for the April 17, 2007
meeting.
Guests: Rob and Betty Morales
- Rob said they are a small recycling business. They
have two other recycling centers and they would like
to start one in Rancho Tehama. CRV has gone up recently.
Recycling helps reduce litter. They would like to open
a recycling center on the Ranch, either at a store or
at the Transfer Station. Legislation has been passed
to allow recycle centers in those small areas with 2
or more grocery stores within a mile of each other.
This could be a viable zone if the community and Board
would want it here. Their site will consist of one small
building for an employee and two trailers, one for aluminum
and one for glass and plastic. The ideal spot would
be near the Transfer Station. They will pay redemption
value for beverage containers. They can help with fund
raisers also. People can designate their recycle redemptions
to go to certain groups on the Ranch. To get federal
grants they need 60,000 containers per month. The law
requires them to be open at least 30 hours per week.
The hours will probably be Monday through Saturday 10:00
until 4:00. Jerry asked for a written proposal from
the Moraleses for the board to review.
Approval of Minutes of March 6, 2007
- Bill Massey motioned to approve the minutes of March
6, 2007 as written, Karis Pierce seconded the motion
and it was passed with a vote of the Board.
Executive Session Report for March
6, 2007 - Jerry Kohler read the report. Members
present were Jerry Kohler, Bill Massey, Karis Pierce
and Danny Murray. The Audit report was discussed with
the Auditor. We will receive the final copy by March
12, 2007. Personnel items for the Post Office were discussed.
Karis will check into it. The board voted to increase
vacation earned for employees from 2 weeks to 3 weeks
after 5 years of employment. A 90 day evaluation of
an employee was completed. Executive session was adjourned
until March 12, 2007. During the March 12, 2007 portion
of the meeting the Architectural Committee briefed the
Board on the cases they are working on. The Audit was
discussed. Employee duties were discussed and will be
discussed further at the April 3, 2007 meeting.
Bill Motioned to accept the report as
written. Karis seconded the motion and it was passed
by a vote of the Board.
Announcements: Dee Oliver announced
that there will be a Pancake Breakfast at the Rec Hall
on Saturday April 7, 2007 from 8:00 until 11:00. There
will be an egg hunt at Fawn Meadows at 1:00 on the same
day. She also announced that there will be a Town Hall
meeting on April 28th at 10:00 am with a representative
from the Sheriff's Department discussing gang recognition.
The meeting will also be to get volunteers to do a census
on the number of residents on the Ranch.
Open Forum:
- A member stated she
has contacted the Sheriff's Department, other state
and county agencies and the Association regarding her
neighbors. There are multiple felons living there in
trailers. They party all night and have bon fires. She
feels something needs to be done.
- Penny McGee said that
the VFW Auxiliary has a welcome booklet that is at the
Office for new members. Current members can pick one
up at the office for $1.00.
- A member wanted to
know what was happening with the marquee. She does not
feel we need that large of a marquee. A smaller one
would be better.
- A member that has
lived here for 18 years thinks the Architectural Committee
should consider a member's feelings when it makes decisions.
- A member cautioned
the board from jumping into the marquee contract too
hastily. There may be some problem that is not apparent
on the surface.
Consent Calendar:
Correspondence - None
Financial Reports
Airport
Office
Committee Reports
Architectural
Budget and Finance
Copies of all written
reports are available at the Association Office
Election Committee - Marcia
Rouse informed us that the cumulative voting ballots
must be returned to the inspector of elections by
April 28, 2007. The meeting for the tabulation of
the Ballots will be April 30, 2007 in the Rec Hall
at 9:00 am. She does not feel that nominations from
the floor at an open meeting are necessary, since
anyone who wants to run for the Board can go to the
office and pick up a candidates packet and we have
not had any nominations from the floor in 2 years.
Bill Massey asked Marcia to draft a resolution for
the Board to vote on. We will have floor nominations
at the Open Board Meeting on April 17, 2007.
Bylaws & CC&Rs Committee -
Lupe Green announced that she is the chairperson of
the committee. The other members of the committee
are Wendell Bonner, Kathy Long, Penny McGee and Larry
Williams. They are meeting on Wednesdays each week.
There will be two public meetings held. The first
one will be on April 24, 2007 at 6:00 pm and the second
will be on May 19, 2007 at 1:00 pm. They are sending
out a survey with the quarterly newsletter. They want
as much community input as possible. Lupe asked the
Board if they would be allowed to talk to the Attorney
after they have completed their process. Jerry Kohler
said the Board would have to discuss it. Lupe said
she needed the answer by May 1, 2007. The Budget and
Finance Committee will be having an open meeting on
May 19th at 10:00 am. There will be a potluck after
the Budget and Finance meeting and then at 1:00 the
Bylaws & CC&R Committee will be having their public
meeting.
Post Office - No Report
Maintenance: Danny Murray -
The maintenance crew has put in 5 culverts last week
to help improve drainage on Rancho Tehama Road. Mesquite
Lake will not hold water well enough for fire protection.
The pump has to run 24 hours a day during the summer
months. He will be installing a hydrant there so the
pump will only need to run when water is needed for
a fire. He is meeting with the fire chief and will
discuss the change with him. The maintenance crew
checks periodically to make sure all pumps are working.
The only pump that does not work is the one at Glove
Lake. Danny has gotten 2 estimates for street signs
on the main roads. The first was $7,600 and the second
was $5,800. Prison Industries does not make street
signs.
Airport - On consent calendar
Fire Station - No Report
Unfinished Business: Association
Brochure - Bill Massey said that Carol Bunce has completed
the brochure. He displayed a copy. We can always add
and change information as needed. If anyone has information
that they would like to see in the brochure, bring
it to the office. He asked the Board if we wanted
to have a page with paid advertisements. Jerry said
that would be good if all receipts from the ads went
to member information. Bill made a motion to accept
ads in the brochure with the note that all proceeds
from the ads would go for member information. Karis
seconded the motion and it passed with a vote of the
Board.
Planning Committee Appointments
- Jerry Kohler appointed Dan Kohler and Ron Gullickson
to the Planning Committee. Three more committee members
will be needed. A certificate was given to Dee Oliver
for her 15 years of service to the Association keeping
the Calendar.
New Business: May Board Meeting
Date Change - The date for the May Open Board Meeting
needs to be changed from May 1, 2007 to May 8, 2007.
The Executive Session for the month of May also needs
to be changed to May 8th. Bill has made a motion to
change the May meetings date to May 8th. Karis Pierce
seconded the motion. It passed with a vote of the
Board.
Adjourned to Executive Session:
10:12 am. Respectfully submitted by: Karis
Pierce, Corporate Secretary
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