Rancho Tehama Association

Board of Directors Meeting

December 5, 2006 Approved 01-09-07

President Ann Marie Eversole called the meeting to order at 9:03 am and led the flag salute.

Directors in attendance were Ann Marie Eversole, Bill Massey, Karis Pierce, and Jerry Kohler

Ann Marie announced that Sadie has been sick for a week and will not be able to attend this meeting.

Agenda Additions/Changes: Add Dee Oliver, Penny McGee and Lupe Green to Announcements. Also add Budget Committee to Committee Reports.

Guests: None

Approval of Minutes for November 14, 2006 - Karis motioned to approve the minutes as written, Bill seconded the motion and it was passed with a vote of the Board. Jerry abstained from the vote.

Approval of Minutes for November 21, 2006 - Karis made a motion to approve the minutes as written. Jerry seconded the motion. It was passed with a vote of the Board.

Overview of Executive Session - Ann Marie read the report.

November 14, 2006 - Board Members present were Ann Marie, Bill, Sadie, and Karis. Bill made a motion to record Notice of Default on 9 lots. Karis seconded the motion. It was passed with a vote of the Board. A member wanted to have a party for the kids. She will have the party in January so not to conflict with the December activities. A member wanted to have a free Thanksgiving dinner in the Rec Hall for the whole community. Karis made a motion to allow her to do so with the normal Rec Hall requirements. Bill seconded the motion and it was passed with a vote of the Board. Sherry Collier came in and discussed questions of policy for the Post Office. The Board discussed with Sherry if the suggestion of longer hours would help during the Holiday period. Bill stated we needed a flyer to be posted for the open Board Member Position. Meeting was adjourned.

Hearing Report of November 21, 2006 - Board members present were Ann Marie, Bill, Sadie, Karis and Jerry Kohler. Board met with a member regarding the condition of his property. Board met with the Architectural Committee and discussed cases they are working on. Hearing adjourned.

Announcements: Penny McGee announced that there will be a Substance Abuse Prevention meeting on December 11, 2006 at 7:00 pm Dee Oliver announced that there will be a Christmas party for the kids on December 16, 2006 from 2:00 pm until 5:00 pm. They are forming a backup committee in case Sadie is not well enough to put on the party. Lupe Green announced that she will be starting her meetings again, but on a quarterly basis instead of monthly. It will be a time to get together and visit and share ideas. Also she wants to start a "Circle of Girls" program. This is a program where a person hosts either high school or junior high age girls. The program has a curriculum and it lasts 8 weeks. It helps girls with self esteem issues.

Open Forum: - Anders White read a letter he had prepared to Ann Marie responding to her letter sent to the membership. -A member stated that Resolution 02-05 should have been sent out with the fine schedule. The Board will check it out and get back to her. -A member presented a petition to the Board with over 110 signatures to request a vote to "abolish cumulative voting" from the by-laws. Jerry read the petition. Jerry made a motion to accept the petition. Karis seconded the motion and it was passed with a vote of the Board. -Anders White read the petition he submitted to the court in regard to his expongement The case was heard and resulted in his felony being reduced to a misdemeanor, but he must still state on questionnaires that he was convicted of a felony.

Correspondence: None

Treasure's Report: Karis Pierce Karis reviewed the TreasurerÕs Reports for September and October 2006. She read the Cash Balance Report. The Asset Reserve is now $100,757.30. The Comparative Income Statement gives you a clear picture of whether we are within budget on each particular item. A member asked if we had a policy on who can talk to the Attorney to keep costs down. Bill said yes we have a policy. Everyone who has a question for the Attorney must either go through him or Ann Marie. Bill will have a report on the breakdown of attorney fees at the end of the year.

Office: Bill Massey The new office is now open. We are in the process of getting a permit to remove the old office. The new office is still coming in at a cost of less than $65,000. Its insured value is $220,000. We were closed for 3 days to move. Bay Alarm, Ducor and the computer and copier people came out and set up the equipment in the new office. The Architectural Committee now has its own office. There is a Conference Room available for meetings and Maintenance has an office in the new building. We will be having an open house for the new office on Friday, December 22nd from 12:00 pm to 2:00 pm. We want to give credit to the maintenance crew and the office personnel for getting the new office up and running. Anders wanted a report on what the maintenance wages for setting up the new building were. Bill said he would report that information at the next meeting. Bill said it would take the maintenance crew approximately one week to remove the old office. He also said that since we do not normally run a full crew in the winter, it will help the guys by giving them more hours and save us money by having our crew do the labor of removing the old office. The new office has a County Occupancy Permit and all items including the ramp have passed inspection. A member asked if the new office has gutters. Bill said he would check. Bill made a motion to move the January Meeting to the 9th since the 2nd would be too close to the holiday. Jerry seconded the motion and it was passed with a vote of the Board.

Post Office: Karis Pierce - The holidays have increased the business at the Post Office. We have new windows at the Post Office. We also have hired a new employee, Shivaun Bray. We are doing a review of the possible options for the Post Office, including home delivery. We have discussed the possibility of longer hours for the Post Office during the holidays, but Sherry did not feel it would help them and that they have tried it in the past and a couple extra hours did not help enough members to make it worth the extra cost. We are open Saturday for those who work during the week. They now have a Postmaster in Corning and we are going to update our contract. The Budget Committee will be working on that problem.

Maintenance: Sadie Bentz Sadie was not present to give a report

Airport: Doug Dugger There were 44 operations and 3 Medivacs. Remember to get the forms at the office for the FlightCare. We have a group rate and it is only $25.00 per year (individual or per family) through Enloe. Hanger Insurance covers the Association against liability, if a visiting airplane gets damaged by the Association.

Fire Station: No report this month.

Architectural Committee: Dee Oliver Dee said it is nice for the Architectural Committee to have a room in the new office. We are now short a member and need to have people volunteer to be on the committee. We are going to let the new Board in January pick the committee. We are sending out 30 day arbitration letters to chronic offenders. They can either clean up their property or we will take them to court.

Budget Committee: Penny McGee Penny mentioned that they will be loosing 2 committee members and flyers need to be posted. Transfer Station: Cathy Johnson said that the second dumpster has been removed. She thinks we still need it. Bill mentioned that the 2 dumpsters were not getting filled and Greenwaste had need of the 2nd dumpster elsewhere.

Unfinished Business: Doug Dugger offered a thank you to Camelot for fixing the fence behind them at the airstrip. They have brought a key for their new gate to the Association Office. Jerry Kohler thanked everyone for a very good meeting.

Adjourned to Executive Session: 10:35 am.

Respectfully submitted by: ____________________________ Janice Menzies, Corporate Secretary