Rancho Tehama Association

Board of Directors Meeting

November 14, 2006 Approved 12/05/06

President Ann Marie Eversole called the meeting to order at 9:02 am and led the flag salute.

Directors in Attendance were Ann Marie Eversole, Bill Massey, Sadie Bentz and Karis Pierce

Agenda Additions/Changes: Add Approval of October 17, 2006 Minutes. Add Dee Oliver to Announcements. Add Ruth Haskell and Martha Monroy to New Business.

Guests: None

Approval of Minutes for August 1, 2006 Ð Approved with a change of the word "impossible" under fire station report to "difficult". Karis made the motion to approve the minutes with the word change. Anders seconded the motion. It was passed with a vote of the Board.

Approval of Minutes for Annual Meeting on October 17, 2006 Ð Karis made a motion to approve the minutes as written. Bill seconded the motion. It was passed with a vote of the Board.

Overview of Executive Session - Ann Marie read the minutes - October 3, 2006 Ð Board Members present were Sadie, Karis and Anders. Board had 3 member hearings. the Architectural committee made a report to the Board. The Board discussed the possibility of getting an Association Credit Card. A complaint against an employee was discussed. Board discussed and approved a memberÕs request for information. Employee reviews were postponed until more Board members were present. Sherry Collier discussed needs for the Post Office. Meeting was adjourned.

October 17, 2006 Ð Board members present were Ann Marie, Bill, Sadie, Karis and Anders. Board reviewed performance of 5 employees. They discussed possible benefits for employees which would not cost the Association any additional money. The Board discussed possible problem with two employees. They interviewed 4 possible candidates for the new office position. The Board met with the Architectural Committee and Board Member Elect Danny Murray. Anders had to leave and Jim Long was unable to attend the meeting.

Announcements: Dee Oliver announced that there will be a community Christmas tree lighting on December 2, 2006. On December 16, 2006 there will be a childrenÕs Christmas Party.

Open Forum: -Danny Murray said he and Jim Long are looking forward to working together with the other Board members when they take office. They do not want conflict.

Correspondence: None

Treasure's Report: Karis Pierce - There was no financial report this month. We will be getting the budget together soon.

Office: Bill Massey - Bill read 27 APNs to approve recording delinquent assessments. They are as follows: 062-060-081, 060-100-191, 062-080-121, 062-150-041, 062-0150-551, 062-150-031, 062-030-231, 060-090-231, 060-090-241, 062-120-881, 062-120-101, 062-110-291, 062-100-121, 062-080-091, 062-060-371, 062-080-111, 062-150-111, 062-140-201, 062-040-151, 062-040-331, 062-050-121, 062-010-091, 062-030-081, 062-010-361, 062-210-031, 062-140-111, 062-140-041. Karis made a motion to record the delinquent assessments on the APNs that were read. Sadie seconded the motion. It was passed with a vote of the Board. The new office is about ready. The office will be shut down the week of November 20th to move. The new office will be open on November 27th. There will be an open house for the new office in December. We are insuring the new building for $200,000 to $220,000 since that is what the estimated value is for building and contents. We need to send the budget out 30 days before the end of the year if we are planning to raise the dues. We need any budget changes in from the Budget Committee by 11/21/06.

Post Office: Karis Pierce Ð They now have a new postmaster in Corning. The Budget Committee will meet with her and the rest of the Board. Mail has already picked up because of Christmas. Anders suggested having the Post Office stay open until 3:00 during the holidays. Karis said we are already open more hours than we are contracted for. We need to talk to Sherry and let her be involved in the decision.

Maintenance: Sadie Bentz Maintenance Crew is finishing the new building. They have also been working on patching roads and clearing drainage. They are still waiting on PG&E for the permits on finishing the electrical on Lot # 690-2. Melvin McNeill suggested painting the stoppers in the parking lot so they are more visible. People have tripped on them.

Airport: Doug Dugger There were 52 operations and 0 Medivacs. The striping of the airport was completed with 5 volunteers. There are a couple of new owners on the airstrip. The air sock is going to be relocated to a more useful location. Our walking trail on the north side of the airstrip is partially on a private ownerÕs property. We will be addressing that problem. We just need to redirect road on to Association property. Doug mentioned that he would like the Airstrip budget to be $1000.00 for 2007.

Fire Station: Anders White Ð CDF would not give Anders the report this month because he was no longer on the board.

Anders said the Board removed him as of October 26th. He read a letter he had received from the Board and a letter he had prepared. Danny said the decision to remove Anders should have waited until the new board was seated in January 2007. Several individuals spoke out of order, so a 5 minute break was called.

Meeting was recalled to order after the break.

Architectural Committee: Dee Oliver - Dee presented the Architectural Manual to the Board for approval. Sadie made a motion to accept the manual. Bill seconded the motion. It was passed with a vote of the Board. Karis went over what was in the Architectural Manual. It will be available at the office if anyone wants to see it.

Election Committee: Marcia Rouse - Marcia went over the recall election results. A quorum of 469 ballots was needed. 549 ballots were received. 31 ballots were disqualified for various reasons. The total votes in favor of the recall were 106. The total votes against the recall were 412.

Budget Committee: Danika McClelland - We will be letting last years budget stand.. The committee will be working on a final budget and would like additional information to be able to make an accurate budget. BillÕs concern is that if we donÕt raise dues at the first of the year and put in a cost increase in the budget, the 2006 budget wonÕt work for 2007 since the cost of everything has gone up. Bill made a motion to continue the same Budget Committee until the end of the year. Karis seconded the motion. It was passed with a vote of the Board.

Transfer Station: Cathy Johnson volunteered to take over the Transfer Station since Leslie Hedelius has moved.

Unfinished Business: Transfer Station Duty Statement Ð Sadie read the statement. We no longer use the Nichols Bailing Press which was listed in the Statement. Bill moved to accept the Duty Statement with the removal of the Nichols Bailing Press. Karis seconded the motion and it was passed with a vote of the Board.

New Business: Karis announced that we now have a vacancy on the Board of Directors and will be taking applications to fill the position.

Adjourned to Executive Session: 10:20 am.

Respectfully submitted by: ____________________________ Janice Menzies, Cororate Secretary