Rancho Tehama Association

Board of Directors Meeting

October 3, 2006 Approved 11/14/06

Vice-President Bill Massey called the meeting to order at 9:05 am and led the flag salute.

Directors in Attendance were Bill Massey, Sadie Bentz, Anders White and Karis Pierce

Agenda Additions/Changes: None.

Guests: None

Approval of Minutes for August 1, 2006 Ð Approved with a change of the word "impossible" under fire station report to "difficult". Karis made the motion to approve the minutes with the word change. Anders seconded the motion. It was passed with a vote of the Board.

Approval of Minutes for Annual Meeting on August 5, 2006 Ð Karis made a motion to approve the minutes as written. Anders seconded the motion. It was passed with a vote of the Board.

Overview of Executive Session - August 1, 2006 Ð Board Members present were Ann Marie, Bill, Karis and Anders. A member wanted to donate his property to the Association. The property is unusable so the property was not accepted. A member wanted his 1st quarter penalty waived since he had paid his entire year one quarter late and didnÕt realize he would be charged a penalty. The penalty was waived this time, but he will be sent a letter explaining the penalty assessment policy. Two employeesÕ evaluations were reviewed. Anders donated 3 bright orange rain gear for the maintenance crew. He will be bringing in 2 more. Bill will not be able to attend the September 5, 2006 Open Board Meeting.

August 15, 2006 Ð All Board members were present. Two members requested waiver of fines. Requests were denied. A Member requested cancellation of his Development Fee since he started the plot plan process with the County in April and the County did not approve his plot plan until July. His Development Fee was cut in half. Architectural Committee Ð Dee and Jerry met with the Board and updated them on the Architectural progress. A request was made for keys to be given immediately to the newly elected board members for the board room. The request was denied, since normally new board members do not get keys to the board room until they take office.

Announcements: Dee Oliver stated she is resigning from the calendar as of the 1st of the year. Penny announced that the Autumn BBQ went well. They took in over $2000.00 but with the costs, they made a profit of $900.00. She thanked the Board Members that came.

Open Forum: -- A member made a Transfer Station Employee complaint

Ð It will be covered in executive session, but the requirement is for the Employee to assist members with their trash. Bill said he would bring in the policy to the next meeting. - A member wanted to know the status of the Airport. Bill told her volunteers will be striping the airstrip in 2 weeks. That will take care of most of Caltrans requirements. We will also be putting up a chain with a sign on the west end of the airstrip to keep people from driving on to the runway.

- A member asked when the recall counting will take place. She was told the counting will take place at an open board meeting on October 17, 2006 at 8:00 am.

Correspondence: None

Treasure's Report: Karis Pierce - Karis went over the July and August reports. The 2007 budget must be mailed by 11/15/06, so if the recall takes place we need to have a budget ready. Karis asked if Danny Murray and Jim Long would be on the budget committee. Melvin McNeill volunteered to be on the committee. Karis said that Danika McClelland, Jim Long, Danny Murray, Melvin McNeill and Penny McGee said they will be on the Budget Committee. Anders made a motion to accept the people Karis mentioned as the members of the budget committee. Sadie seconded the motion. It was passed with a vote of the Board. They will give a preliminary report on the budget progress at the meeting on October 17.

Office: Bill Massey Bill said the office is running smoothly. The new building is coming along. We now have electricity to the building. We should be able to get in the building by the end of the month. Bill read the APNs of the accounts in which a Notice of Delinquent Assessment needs to be sent. They are 060-110-181, 062-530-151, 060-060-401, 060-120-041, 060-060-411, 060-120-331, 060-020-111, 060-050-031, 060-140-011, 060-080-481, 062-330-221, 060-030-261, 060-060-131, and 060-040-171. Anders made a motion to send the notices. Sadie seconded the motion. It was passed with a vote of the Board

Maintenance: Sadie Bentz Patching of pot holes is ongoing. Striping of all major roads has been completed. The secondary roads will be complete by Friday. The paint we got for the roads this year is not as bright as last year. We called the supplier and they said that, that is because they can no longer put lead in the paint. We will check with Caltrans about where they get their paint. Anders said they get it in bulk and mix their own. The big hump on Humboldt has been removed and repaired. Pot holes on dirt roads are being filled. The dirt roads can not be graded and graveled until we have had some rain. There is a fire danger during the dry weather. Road signs are being repaired or replaced as needed Sadie thanked the members who reported the damaged signs. The Rec Hall was painted inside. The new office is nearing completion. The electric is finished. The Kitchen and bathroom are done. We are waiting on the permit from the State for hookup of the plumbing. We still need to install the carpet and relocate the ramp and steps. The maintenance crew will be cleaning ditches in the problem areas soon and working on the drainage at the Airstrip. The water levels in all the ponds were checked on October 1st. The water levels are OK. The fire hydrant on Stagecoach is still waiting on PG&E. Karis thanked Sadie for all her hard work with the Maintenance Crew.

Airport: Bill Massey for Doug Dugger There were 117 operations and 6 Medivacs. The striping of the airport will be done by volunteers in two weeks.

Fire Station: Anders White Ð Station 13 had 2 Fire calls, 1 smoke check, 7 medical assists and 1 traffic accident. Station 13 is looking for more volunteers. Contact the Association Office for applications. CDF is having a pumpkin fire safety contest on October 28, 2006. Anders thanked Sharon Easton for translating the flyer into Spanish. It was suggested that they set up a table at the event for signing up volunteers. The Old Timers had 1 smoke check and 1 fire response.

Transfer Station: Leslie Hedelius This will be LeslieÕs last report. She is moving off the Ranch this month. She wants a policy set up for handymen dumping debris in the Transfer station. We should get some kind of temporary permit if the handyman is unable to get the sticker from the owner. It was suggested that we have the owner of the property call the office and let them know about the clean up and then we can issue a note or something to the handyman. Bill thanked Leslie for all her hard work on the Transfer Station Committee.

Architectural Committee: Dee Oliver Dee gave a report on Hill Enterprises and the car crusher. They already brought it in and have finished. They only crushed about 50 cars. They want to bring the car crusher in again and set it up behind the barn. The Architectural Committee does not recommend bringing it in again, because they did not do a very good job this time. They wouldnÕt pick up all the cars that were given to them and they did not spend enough time out here picking up cars. The Architectural committee suggested using the County Abatement program or All Star Towing, who is paying $25.00 per car.

Election Committee: Marcia Rouse There is not much to report. The recall ballots will be tabulated on October 17, 2006 at 8:00 in the morning. We will have one change from the last tabulation, we will have someone here slit open the outside envelope rather than the inspector doing it prior to the meeting.

Finance committee Ð Karis will meet with new members after the Board meeting to set a meeting date and time.

Unfinished Business: Transfer Station Meeting - New Building Ð We want to hire GallagherÕs to do the heating and air conditioning which will cost $11,000 including the service contract. Moving the computers to the new office will cost $1,172. Ducor is doing the telephones for us which will cost a lot less than our estimate for $3,500 from Tehama Telephone. The new telephone system will cost $2,600. We also will be getting a new refrigerator for the new office since the current one is so old and probably uses a lot of electricity. Karis thinks we can get one for about $299.00. We also need to get a new vacuum since the one we have is going out. Sadie made a motion to accept the contracts and estimates. Anders seconded the motion. It was passed with a vote of the Board. Anders wanted to make sure the carpet we were getting was commercial grade. His wife will go with Karis to find a carpet that is commercial grade. Anders will check on getting a carpet maintenance company. Andres made a motion to put Karis in charge of finding a refrigerator and a vacuum for the new office. Sadie seconded the motion. It was passed with a vote of the Board.

New Business: New Employee - Car Crusher Ð Dee covered this in her report. Sadie made a motion not to have the car crusher back in Rancho Tehama. Anders seconded the motion. It was passed with a vote of the Board. Response to inquiry of when new Board Members take office Ð Bill read a letter from our Attorney stating that the new board members should and always have taken office at the first of January.

Adjourned to Executive Session: 10:47 am.

Respectfully submitted by: ____________________________ Janice Menzies, Cororate Secretary