Rancho Tehama Association

Board of Directors Meeting

August 1, 2006

Approved 10/03/06

President Ann Marie Eversole called the meeting to order at 9:03 am and led the flag salute.

Directors in Attendance were Ann Marie Eversole, Bill Massey, Sadie Bentz, Anders White and Karis Pierce

Agenda Additions/Changes: Add Business Office and Anders' report on Gas Protection under Unfinished Business, Echo Renewal under new Business, and move Maintenance Report to above Treasury Report.

Guests: Clearwire did not show up to meeting

Approval of Minutes for June 7, 2006 and July 5, 2006 - June 7, 2006 - Bill was the one who mentioned the weight of the roads not Anders. Under Treasure's Report it should read Asset Accounts not Asset Reserve Accounts. Under Transfer station it should read all recycles go in the same recycle bin. Bill made a motion to accept the June minutes with the above changes, Anders seconded the motion and it was passed with a vote of the Board. July 5, 2006 - Under Treasure's Report it should read Annual Meeting not Board Meeting. Under Airport an "it" should be added to the sentence "We do not feel that it needs to be moved." Bill made a motion to accept the July minutes with the above changes. Anders seconded the motion. It passed with a vote of the Board.

Overview of Executive Session - July 5, 2006 - Members present Sadie, Bill and Karis. Member was requesting waiver of Architectural Fines. The meeting was rescheduled due to one Board member excusing herself, and two others board members who had to leave at the star of executive session, not enough board members were present to make a decision. Gallagher contract should be scheduled for an open meeting. The board approved adding the wording to the billing that states that voting rights may be suspended for nonpayment of dues. Bill will obtain the Caltrans and OSHA requirements for safety.

July 18, 2006 - All Board members were present. Bill had gotten a copy of the Cal-OSHA and Federal OSHA handbooks. Safety standards were discussed with the maintenance crew. Member hearing to discuss waiver of fines was held. The hearing will be continued at the next member hearing meeting where the member will bring more information. Properties in which an injunction will be filed were discussed. The possibility of hiring another employee was discussed. It will be brought before the next open board meeting. A meeting to discuss the update of the bi-laws and the reserve study was set for 7/25/06.

July 25, 2006 - Board members present were Ann Marie, Bill, Karis and Sadie. The Board met with Hill Enterprises and the County Environmental Department to discuss the possibility of allowing a car crusher in Rancho Tehama. By-law updates were discussed. Reserve Study corrections were discussed.

Announcements: None

Open Forum: -Cathy Johnson gave her report on the possibility of getting a cell tower. She is checking with Sprint and Leslie Hedelius is checking with Verizon on getting a tower here. It will be a time consuming process, but she will keep us updated on any progress.

Correspondence: A letter form Valley Yellow Pages requesting to put a rack for phone books in the Post Office was received. The request was denied by the Board. They do not feel there is enough room in the Post Office Lobby for a rack.

Maintenance: Sadie Bentz She is paying attention to safety issues. She makes sure that the Maintenance crew has all the signs, flashers and things are marked as necessary when they do roadwork. The Maintenance crew has been working on the new office, cleaning and checking it. They will get back to working on the roads soon.

Treasure's Report: Karis Pierce Karis will have a 6 month financial report at the Annual Meeting on Saturday, so she had no report for today.

Office: Bill Massey Bill also said he would be giving a 6 month report at the Annual Meeting on Saturday including the numbers on the Attorney Fees we have been paying on these Lawsuits against the Association.

Post Office: Karis Pierce The Corning Post Master has not yet started so we have been unable to submit a new contract on the Post Office. We are not checking into getting cluster boxes even though there are rumors saying that. We are planning on keeping our Post Office. In the future we will check on getting a new Post Office Building with more space, but we can not afford that right now while we are working on our new office.

Airport: Doug Dugger There were 94 operations and 5 Medivacs. Nothing has been done to airstrip this year except mowing. The mower has been fixed and mowing will be completed soon. The walkway that was graveled only cost $657.24 not $6,000 as reported in the Kilgore letter to his Contract of Sale owners. The fence put up was for the Association not the airstrip. The violations with Caltrans are being worked out. We are still working on getting a variance for the large oak trees. From 1990 until this year we were a private airstrip and were not required to report any construction on the airstrip to Caltrans.

Transfer Station: Leslie Hedelius During the meeting last Thursday it was discussed that we keep both clean-up bins. We need to make sure the Transfer Station only allows one clean-up bin to be filled up at a time and only throw clean-up in the clean-up bin. We need to make sure they are filled before they are pulled, since the cost is per pull not per pound unless it is over 9 tons. Sadie mentioned that during the wet weather we shouldn't need 2 clean-up bins. Anders thought we should look into getting a year contract with Greenwaste. We are looking into getting stairs for the bin to help when the doors are closed. Bill made a motion to allow one pickup load or equivalent per lot per day and we will keep the bin until the weather changes. Anders seconded the motion and it was passed with a vote of the Board. We will determine the date of removal of the second bin at a future meeting. We need to reduce our solid waste. Leslie will get us a list she has on what is recyclable and what is not, so we can let members know what they can recycle and they can recycle more.

Architectural Committee: Dee Oliver Dee said we are turning people into the County Environmental if they have an accumulation of garbage on their lot. We are waiting for the County approval for the car crusher. We will probably have the car crusher here in September. The crusher can crush 50 cars a day. Let the Architectural Committee know if you know anyone with a lot of cars and we will send them the County Car Abatement Form. She gave her written report to the Board Members.

Election Committee: Marcia Rouse The ballots for the Recall will have two questions. The first will be do you want the current Board recalled? The second will be if the current Board is recalled, who do you want to be board members? Letters of intent to run for the Board for the recall election are available at the office. Marcia read the letter of intent. If the recall is successful the 5 people with the most votes will take office after the counting of the votes, probably sometime in October. The 3 new Board Members that get elected during the regular election will take office in January as usual. The two candidates that had the highest votes during the recall election will stay in office until the end of 2007. All of the current Board Members can run for the recall election. Regardless of how you vote on the recall, you vote for 5 Board Members. Bill mentioned that the current Board should have a Budget in place before the recall election, so that a new board will not have to do it in the limited time they will have. We need members to volunteer for the Finance Committee.

Fire Station: Anders White In June there were 29 total calls, of that 23 were medical, 2 were traffic accidents, 3 were public assists and 1 report of fireworks being shot off. There have been no reports of fires in the last 30 days. The fire station is in need of 2-30 gallon trash cans with lids. Both remotes for the doors on the fire house are missing and need to be replaced. 1 door works sometimes with the inside button. The other one does not work at all. The firehouse needs bug zappers. The firehouse is extremely filthy and needs cleaned up. The firehouse personnel need to keep it clean. Anders checked out Boarder Lake and the brush needs to be cut to make it more accessible for the Medivac Helicopter. Karis mentioned that the PG&E bill on one lake was over $200.00. Anders said he would check it out. Marcia mentioned that Condor Lake was the only one that was sealed. The firehouse needs to get rid of its old furniture. Anders thought we should put a surveillance camera on the northwest corner of the firehouse. Karis said it would be difficult to keep it from being destroyed.

Unfinished Business: Transfer Station Meeting - covered under Transfer Station report New Office - Phifer Construction moved and set up our building . We had Phifer completely redo the roof. The foundation was approved by the County. We are now working with PG&E. We are going to have PG&E do an energy audit and make some suggestions on making our new building more energy efficient. The maintenance crew is working on the interior. There are some dry rot issues, but they are being taken care of by Phifer, even with the necessary repairs this building will cost less than a new one half the size. Anders made a motion to go forward with getting a new phone system for the office. Bill seconded the motion. It was passed by a vote of the board. Gas Security - Anders gave a report on securing our gas. He feels we should tighten our tank with a pipe wrench and have a quick couple for the hose.

New Business: New Employee - We want to hire a new employee when we get the new office. Anders suggested we try to get someone who is bilingual. The position is for an Administrative Assistant who will also be the receptionist. We would like them to make up some brochures on frequently asked questions and be a go-between, between the lawyer and the Board on the by-laws and CC&R updates. The position will pay more than for just a receptionist, since this person will be doing more than just a receptionist. We will post the position on the Ranch and in the Red Bluff and Corning Papers. Safety Equipment - Raingear must be purchased that will be bright and reflective. This item will be postponed until the next open meeting, so more research can be done. Gallagher's Heating and Air - We are looking into having a service contract with Gallagher's. More research needs to be done, so this item will be postponed until the next open board meeting. Echo Membership renewal - Bill made a motion to not renew the Echo membership, but continue one subscription to the magazine. Anders seconded the motion. It was passed with a vote of the board.

Adjourned to Executive Session: 11:35 am.

Respectfully submitted by: ____________________________ Janice Menzies, Cororate Secretary