Rancho Tehama Association

Board of Directors Meeting

July 5, 2006

Approved 08/01/06

Vice-President Bill Massey called the meeting to order at 9:05 am and led the flag salute.

Directors in Attendance: Bill Massey, Sadie Bentz, and Karis Pierce

Agenda Additions/Changes: Add Reserve Study to Treasurer's Report and Mr. Whipple from SkyBeam to Guests.

Guests: Mr. Whipple from SkyBeam told us he needs 100 signups prior to being able to start installation. He has less than 12 so far. Dream Catcher has information. After 100 people signup it will take 60-90 days to install.

Approval of Minutes for June 7, 2006 - Karis made a motion to postpone the approval of minutes until the next open board meeting. Sadie seconded the motion. It was passed by a vote of the Board.

Overview of Executive Session of June 7, 2006 - Member requested cancellation of road repair charge. He said he did not do the road damage. The road damage charge was cancelled. A meeting was set up for 6-20-06 with the Road Crew.

Overview of Member Hearing of June 20, 2006 - Attorney came to discuss current lawsuit and let the board know what he is currently working on. The Maintenance crew met with the board to discuss safety issues and equipment. A member requested a variance which was denied. A member requested a waiver of penalty. The Reserve Study draft was discussed. Two employee evaluations were discussed. Approval for two trailers to be removed from the street was given.

Announcements: None

Open Forum: -A member stated that the area around the ponds needed to be kept cleaner. The Evac. Helicopter sometime uses the area and the last one had to do several sweeps of the area to blow away the debris before landing.

Correspondence: None

Treasure's Report: Karis Pierce The reserve study will be available when it is finalized. It looks into the common area values and replacement costs. Our Reserve Study was prepared The Association Reserves Inc, which has 20 years of experience and 7 offices. The Board has 60 days to review the study and report any errors. The study is good for 3 years. The study came in under budget. Bill stated that we are required by the Davis-Stirling Act to do a reserve study. We should have it finalized by the August meeting. In the August Annual Meeting we will also have a 6 month income statement.

Office: Bill Massey We have had extra work because of the Election now going on, but everything is being taken care of.

Post Office: Karis Pierce We have hired Danette Robinson. Everything is running smoothly. The post office needs to be larger. It was originally the fire hall. We are evaluating what can be done for an alternative.

Maintenance: Bill Massey for Dennis Campbell Maintenance has been catching up on other problems. They are currently working on an easement problem. Anders has been asked to get more involved in maintenance.

Airport: Bill Massey for Doug Dugger There were 58 operations and 7 Medivacs. Caltrans did an inspection of the Airstrip. They are changing our designation from private back to special use. Some problems that they mention in their letter have been already fixed. The entire runway has been mowed. They have a problem with 2 old oaks on the edge of the airstrip. We are asking for a variance on those. They feel our fence is too close to the airstrip. We do not feel it the needs to be moved. They also said that improvements such as hangers should have been approved through them, but since our designation was private from 1990 until now we were not required to get approval through them. On a personal use airport you are not regulated though Caltrans at all. We have been in contact with Caltrans and are working out the problems.

Transfer Station: Leslie Hedelius Leslie would like the additional bin to stay after August. She feels the bins are not being used correctly. Trash and Recyclables are going in the clean-up bin. The bins are being pulled whether they are full or not. One load per week 4x4x4 is not enough. They have not been smashing the bins down lately. We will schedule a meeting with Bill, Sadie, Dennis and Leslie to discuss the Transfer Station problems.

Architectural Committee: Dee Oliver Dee read the current report. She stated that Arch was approving plot plans and notifying the County of properties in violation.

Election Committee: Marcia Rouse Ballots were sent out Saturday, July 1, 2006. Candidate's night is tomorrow night starting at 7:00 pm Questions will all be put on index cards before the meeting. No questions will be allowed from the floor. Each question will be answered by each candidate. Refreshments afterwards will be provided by the VFW Auxiliary. Ballots for the current election will be tabulated at the Annual Meeting on August 5th. We will need 462 votes for a quorum, since 1,397 Ballots were mailed. Marcia thought we should start the meeting and vote tabulation around 8:00 am. No additional items should be on the agenda until around 2:00 pm.

Fire Station: Sadie Bentz In June there were 19 medicals, 4 accidents, 3 smoke checks and 3 public assists.

Unfinished Business: -Resolution 02-06 - Karis made a motion to accept Resolution 02-06 regarding the new Development Fee. Sadie seconded the motion. It was passed and signed by the Board. -Resolution 03-06 - Sadie made a motion to accept Resolution 03-06 requiring members who sell their property to give buyers the Association governing documents. Karis seconded the motion. It was passed and signed by the Board. -New Office - Moving the triple wide office and set up will cost from $23,000 to $26,000 including the new roof. Karis made a motion to accept Phifer Construction's bid. Sadie seconded the motion. It was passed with a vote of the Board. Phifer is a professional commercial building mover. Most other movers only move residential. The old office will stay in use until the new one is ready. The new office will be set up in the gravel yard and the gravel yard moved.

New Business: -Hill Enterprises - They remove cars for the county abatement program. On a lot at the corner of Coyote and Hillcrest he would like to set up a car crusher from D & D Auto Crushing. He would like to pull cars over to the crushing site to have them ready to crush. The crusher should be able to crush 50 cars a day from 8:00 am to 5:00 pm. It should be there no more than 3 days. They will be able to get crusher here when the lot is cleared of the mobile and out buildings. D & D can give us a video of his machine crushing cars. No title on cars to be crushed is required. Hill Enterprises will remove more than the normal 4 cars per lot if the Crusher is allowed. He gets paid $45.00 per car by the County. Karis made a motion to go forward with the Hill Enterprises bringing a crusher to the Coyote Lot with proper permits overseen by the Arch Committee. Sadie seconded the motion. It was passed with a vote of the Board.

Karis said the final bid just came in on the moving and set up of the new office. It was for $26,660.00. Karis made a motion to allow $26,700 for the moving and set up of the office building. Sadie seconded the motion and it was passed with a vote of the Board.

An estimate for new Cook Shack Security Doors was given at $79 to $149.00 and windows for $49.99. Sadie made a motion to replace the door with a security door. It was seconded by Karis and passed with a vote of the Board

Adjourned to Executive Session: 11:03 am.

Respectfully submitted by: ____________________________ Janice Menzies, Corporate Secretary