Rancho Tehama Association

Board of Directors Meeting

June 7, 2006

Approved 08/01/06

President Ann Marie Eversole called the meeting to order at 9:00 am and led the flag salute.

Directors in Attendance: Ann Marie Eversole, Bill Massey, Sadie Bentz, Karis Pierce and Anders White

Agenda Additions/Changes: Add office building to unfinished business. Add resolution 04-06 and 05-06 to new business. 02-06 and 03-06 will be tabled until the next meeting. Add Emily Fries and Shawn McCammon under guests.

Approval of Minutes for May 2, 2006 and May 22, 2006: Bill made a motion to approve the minutes of both May 2, 2006 and May 22, 2006 as written. Sadie seconded the motion and it was approved with a vote of the board.

Overview of Executive Session of May 2, 2006 - The board voted to file cleaning injunctions on 2 properties. An employee's yearly evaluation was read and accepted. Another employee's evaluation was tabled until the next meeting. A property owner requesting a variance was approved if certain conditions could be met. The Old Timers Fire Fighters reached an agreement with the Board for fuel for the fire trucks. A report was given by the surveyors on two properties. Dennis Campbell made a suggestion on who to hire for the Grounds Position. The starting wage and probation period were discussed for the Janitorial position. Sherry Collier told the Board she hired Danette Robinson for her open position and let the Board know of needs she has at the Post Office. Overview of Member Hearing of May 16. 2006 - Met with Alta Cowden and Ryan Hedelius. The Board agreed that Ryan would be responsible for maintenance of the Ball Field during 2006. Karis found a memo regarding recycling dated 11/99. Bill suggested we take this to the open meeting. A member requested a waiver of penalty. The draft for the election procedures was reviewed. It will be presented at a special open board meeting on May 22, 2006 at 9:00 am. The Board voted to send notices of Default on 2 lots and will announce them at the next open board meeting. The Board discussed one employee's evaluation. It was tabled until the next meeting since not all board members were present. A member discussed a conflict with their grandson and an employee during off hours. The Board agreed to rescind Resolution 03-07. Board Members visited the Post Office to discuss their needs.

Announcements: The next Board Meeting will be on July 5th since Tuesday is July 4th.

Open Forum: -A petition was presented to the Board requesting a special meeting be called to recall the Board of Directors. A cell phone tower was discussed; Bill made a motion to authorize Cathy Johnson to check into the possibility of a cell tower for the area. Anders seconded the motion. It was passed with a vote of the Board.

Correspondence: None Treasure's Report: Karis Pierce The Asset Reserve Fund was set up in May. We now have $310, 325.28 in our Asset Accounts as of April 30, 2006. We are now in a financial place where we can move forward. Maintenance will be using a lot of funds for the roads in the next few months, but they usually stay within budget.

Office: Bill Massey We purchased a triple wide office at auction from the County. It was $6,000 and is 2400 sq. ft. The year is 1990. We need to have it moved by July 13, 2006. This action had to be expedient as the time limit on the bids did not allow for delays until the next open board meeting.

Guest: Shawn McCammon said that the changes in the Davis-Stirling Act go into effect July 1st. To avoid questions about which laws the election is under we will shift mailing the ballots to July 1st so the entire election will be under the new laws. The election will be 15 days shorter because of that. He is here today to answer questions on the election process and the new election laws. We will be having Cumulative voting this year. The cost of elections will be higher this year, but it will be better than having possible litigation later. The votes which are received by the inspector by July 31, 2006 will be counted by the inspector at the Annual meeting on August 5th. The definition of Cumulative voting is that for every vote you have you can use it any way you want. You can vote all for 1 candidate or 2 for one and 1 for another. A quorum is 33%. If you have any more questions you can contact the Election Committee or the Board.

Ann Marie read resolution 04-06 which accepted the new Election Procedure Manual. Bill made a motion to accept the resolution. Karis seconded the motion. It was passed by a vote of the Board. Ann Marie read resolution 05-06 which retains Tim Elrod with Matsom and Isom as our Independent Inspector for the 2006 election. Bill made a notion to accept the resolution. Karis seconded the motion. It was passed with a vote of the Board.

Election Committee: Marcia Rouse Marcia Rouse told us that 16 candidate packets were picked up and 12 were returned. No one who turned in a packet was disqualified. Candidates night will be July 6th at 7:00 pm.

Bill said the Election Procedure Manual is available at the Association Office.

Post Office: Karis Piece The window was broken, but it has bars on it, so no one was able to get into the mail area. The Board visited the Post Office after their last meeting to assess the needs of our PO Building.

Anders mentioned he found out the roads were only built to support 10,000 pounds. The costs would be phenomenal to remake the roads.

Anders asked what was being done to keep the gas from being stolen at the barn. Anders suggested making the hoses detachable. Anders is to check into finding a better way to secure the gas. Anders stated card locks are not cost effective. Sadie suggested a camera and will donate a television and a VCR. The Board will be checking into getting a camera.

Maintenance: Bill Massey for Dennis Campbell The maintenance crew is: 1. patching potholes 2. Repairing street signs 3. They sprayed all paved roads. 4. Cleaned up the parking lot and beach area of Beach Park 5. Filled water tank and checked out all pumps for CDF and Fire Protection 6. Cut low hanging limbs around the Association buildings for fire protection 7. Repaired sprinkler system at Beach Park 8. Digging out soft places on paved roads and repairing them.

Airport: Doug Dugger In May there were 80 operations and 6 Medivacs. The brush hog was broken. It is being repaired. The grass is mostly cut. Bill said that Doug has spent a full week of his time mowing the airstrip and he appreciates the effort.

Transfer Station: Cathy Johnson for Leslie Hedelius We now have two clean-up bins one will be picked-up Monday and the other picked up Friday. If bins are not full she would like to be able to hold off on pick-up until it is full, but not have bins picked up more than once a week. The extra bin will be available from June till August. All recycles go in the recycle bin, so there is no need to separate recyclables.

Fire Station: Sadie Bentz For the month of May the Fire Station had 8 medical aids, 2 smoke checks, 1 structure fire and 4 traffic collisions. Some windows were broken in the Fire House.

Architectural Committee: Dee Oliver Dee read the current report. She said that progress is being made on the Stagecoach property. The bad property on Rancho Tehama Road is in foreclosure

Unfinished Business: Greenwaste meeting and Recycling were covered under the Transfer Station report.

New Business: Bill read the list of APN #s of properties that a notice of default is being filed. They are 062-250-211, 062-430-051, 062-090-071, 062-100-071, 062-240-331, and 062-240-161. Bill made the motion to file the defaults. Anders seconded the motion. It was passed with a vote of the Board.

Resolution 03-07, Bill made a motion to rescind the resolution. Anders seconded the motion. It was passed by a vote of the Board

Rancho Tehama Youth Activities Foundation (RTAF) - Alta Cowden said that motorcycles are tearing up the new grass on the Ball Field. The Cook Shack was broken in to and $400.00 of equipment was stolen. The sheriff deputy told her that it is a bad location for the door. No houses have a line of site to the door. Baseball is up and running. We have doubled the number of kids this year. We have 70 children, 22 in the 14 - 18 year old age group. The 14-18 year olds practice 6 days a week. This may help keep them out of trouble. Anders has supplies to fix the door. Baseball Opening Ceremony will be on June 6th at 9:00 am. We need a refrigerator for the cook shack. Anders said he knows someone who will donate one. The fourth of July parade will be at 9:00 am. They are lining up at 8:00. Judging will be before the parade. Craft and Food booths are available for $10.00. The money raised will go for the next year's 4th of July. Contact Alta if you want to be in the parade or have a booth. She wanted to know if the RTYAF could have a car wash at Fawn Meadows. The Board said they could. RTAF needs keys for the restrooms since games are after restroom open hours. The Board said she could have the keys, but the RTAF would be responsible for locking up the restrooms when they open them. Alta's phone number is 585-2752 if anyone wants to be involved in the 4th of July activities. Anders will check on a dunk tank for the Board.

Dee reported that the Benefit for Mrs. Frenzel went well. They have raised $2,888.00. They have volunteers for everything except for moving the mobile.

SkyBeam - A presentation of a high speed internet was made. They would need to place 3 repeaters. The owners of the property where the repeaters would be placed would get free high-speed internet and installation. It should cover 80% of the Ranch. Brochures were passed out. A $100.00 deposit would need to be made and 100 people would need to sign up. The rest of the installation charge would be due when the installation was done. If SkyBeam can not get 100 people to sign up deposits will be refunded. If you want more information call SkyBeam at 528-1039.

Adjourned to Executive Session: 11:20 am.

Respectfully submitted by: ____________________________ Janice Menzies, Corporate Secretary