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Rancho Tehama Association
Board of Directors Meeting
May 2, 2006
Approved 06-07-06
President Ann Marie Eversole called the
meeting to order at 9:00 am and led the flag salute.
Directors in Attendance: Ann Marie
Eversole, Bill Massey, Sadie Bentz, Karis Pierce and Anders
White
Agenda Additions/Changes: Change
Resolution 02-06 to unfinished business and Resolution
03-06 to new business.
Approval of Minutes for April 11 2006:
Bill made a motion to approve the minutes of April 11,
2006 with the correction of the adding "Draft" to February
Financial Statements and the contract under unfinished
business should be for 1 year not 2 .Sadie seconded the
motion and it was approved with a vote of the board.
Overview of Executive Session of April
11, 2006 Ð The Board was informed by Dennis of the
need for a new one-ton truck and washing machine which
was erroneously placed on the Agenda for Executive Session.
Anders and Dennis were asked to research as to the cost
of repairing or replacing the one-ton truck. The Information
is to be brought to an open Board Meeting when it is available.
The washing machine was tabled at this time.
Overview of Member Hearing of April
18, 2006 Ð Met with 3 members regarding variances
and interviewed 2 applicants for the Janitorial position.
Announcements: -Ann Marie read
a Resolution dated May 6, 2003 requiring that members,
having activities in the common areas of the Association,
must notify the office 24 hours in advance, including
passing out of materials to Association members as a courtesy
to the Association. -Lupe Green has organized a meeting
on Fire Safety. The meeting will be held Saturday, May
13, 2006 from 10:00 am until 12:00 pm
Open Forum: -Ball Field is being
worked on. The Rancho Tehama Youth Foundation are checking
and cleaning the sprinklers. Saturday, May 6, 2006 they
will be seeding and everyone needs to stay off the grass
for about 3 weeks. Anders mentioned that Ryan is doing
a good job on the Ball Field -A member wanted to know
if signs can be posted at Fawn Meadows. Marcia told her
that signs can be posted 15 feet from the edge of the
road and not on any Ranch signs. -There was a discussion
about storage containers. Dee Oliver will investigate
and report her findings at the next open Board Meeting.
Correspondence: E-mail from the
JohnsonÕs presenting a list of mobile home companies to
be consulted for estimates for office replacement to be
read during Unfinished Business.
TreasureÕs Report: Karis Pierce
Draft Financial Statements for March are available. There
was a mistake on the February Financial Statement from
the change over of computers. The telephone bill amount
was incorrect. We are moving ahead financially. We will
be spending more money on fixing the roads since the weather
is nice now. Karis, Bill and Anders have gotten bids on
the new office. The office is not repairable and is uninsurable
after July because it is too old. Mrs. Johnson volunteered
to be on the Building Review Committee.
Office: Bill Massey We are looking
for a replacement office. We will put everything together
and have a meeting to discuss what we will do about the
new office. Anders will call the places Mrs. Johnson recommended
in her e-mail. The Delinquency Report is good news, it
is $120,750.99 now and was $282,181.60 a year ago which
is a 60% reduction. There will not be much of a change
from now on since we have reduced our delinquencies so
much now. Lots must be in arrears for 1 year or $1,800
before we can send them to Allied. We have put $160,000
in the bank.
Post Office: Karis Piece The position
for the Post Office has been filled. Karis is working
with Sherry about getting a new contract. We will be having
it filled out and sent in soon. When the mail is delivered
there is a 5-10 minute period when the Post Office window
is closed. Ê Ê
Maintenance: Bill Massey for Dennis
Campbell Dennis is currently with the Engineer and Surveyor,
so he is unable to be here. The maintenance crew has been
filling pot holes. They have painted the Fawn Meadows
Restroom inside and out. They have cleaned up graffiti
and repainted several locations. The maintenance crew
has weed whipped and mowed around the Association grounds.
They have mowed the levees around the ponds and sprayed
weed control around the pumps. They have repaired both
lawn mowers.
Airport: Bill Massey for Doug Dugger
In April there were 48 operations and 3 Medivacs. Doug
Dugger bought a tractor with a Brush hog. Bill and Doug
will be mowing the airstrip instead of burning this year.
Architectural Committee: Dee Oliver
We want storage containers which are an eyesore removed.
Anyone who has a property near them that is unoccupied
and overgrown needs to let the Architectural Committee
know, so they can notify the owners. It could be a fire
hazard.
Election Committee: Marcia Rouse
Marcia gave the Board the Candidates statements to review
and then they need to be returned to her. In the past
we had a 2 envelope system in voting. Because of the Davis-Stirling
Act, this year we will have a 3 envelope voting system.
Each Lot will have its own ballot, so owners of several
lots will get multiple ballots. Each member must mail
ballots back separately in the envelopes provided. They
can not be brought into the office. They will be verified
by property address on the Master List. Your ballot may
not be counted if you donÕt do it correctly.
Finance/Budget Committee: Karis
made a motion to release the current Finance/Budget Committee.
Anders seconded the motion. It was passed by a vote of
the Board. Per the Davis-Stirling Act, the Finance/Budget
Committee has a much more involved role now than they
had before. It is a year-long committee, who meets monthly
and gives reports to the Board monthly. New Volunteers
were encouraged to apply.
Fire Station: Sadie Bentz For the
month of April the Fire Station had 13 medical aids, 2
smoke checks, and 1 structure fire. The Fire Truck engine
is being worked on by CDF. The old ÐTimers will be filling
in until it is fixed. Transfer Station: Leslie Hedelius
Leslie wants the name changed on the agenda to the Alternative
Transfer Station, so her report can come first. Sadie
made a motion to get a second clean-up bin. Anders seconded
the motion. It was passed by a vote of the Board.
Unfinished Business: -Resolution
02-06 is for the Development Fee. Ann Marie read the Resolution.
Bill made a motion to go forward with the Resolution.
Anders seconded the motion. It was passed with a vote
of the Board. - Johnson e-mail was not read as its contents
were discussed in regards to office replacement estimates.
New Business: -Resolution 03-06
states that new owners are responsible to abide by the
CC&Rs and sellers must provide the CC&Rs to the new owners.
The CC&Rs and By-Laws are on our website. Bill made a
motion to proceed with the Resolution. Anders seconded
the motion. It was passed by a vote of the Board. -Resolution
01-06 is being put on hold until the lawsuit is settled.
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Adjourned to Executive Session:
10:52 am
Respectfully submitted
by: ____________________________ Janice Menzies, Corporate
Secretary
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