Rancho Tehama Association

Board Meeting Minutes

March 7, 2006

Approved 03/21/06

President Ann Marie Eversole called the meeting to order at 9:04 am and led the flag salute.

Directors in Attendance: Ann Marie Eversole, Bill Massey, Sadie Bentz, Karis Pierce and Anders White Ann Marie read the minutes from the Member Hearing of February 21, 2006

Approval of Minutes for February 7, 2006: Motion by Karis to table the approval of minutes until the next board meeting, seconded by Sadie, approved by a vote of the Board.

Announcements:

-During Open Forum only one issue per person will be allowed.

-VFW Auxiliary will be having a Corned Beef and Cabbage dinner on March 17, 2006 from 5:00 pm to 7:00 pm. Bertha has tickets for sale.

-The agenda deadline has been changed to 12:00 pm on the Friday before the Tuesday board meeting.

Open Forum:

Leslie Hedelius - What is the get well date on fire facilities? Response - Bill told her we will have a report at the next board meeting.

Sheri Schultz - If the Architectural Committee is developing new guidelines, when will they be given to the membership? Response - Bill stated that this will be covered in the Architectural Report.

Penny McGee - She went to a meeting on labor issues and gave her paperwork to the board. She mentioned that there is interesting information about I-9s.

Ruth Haskell - She objects to the new proposed resolution 01-06. Response - Ann Marie told her she should bring her objections in writing to the office within 30 days. Ruth also said she reported glass in her road and nothing has ever done. Response - Ann Marie said she would check on why it has not been taken care of. Discussion on resolution 01-06 took place. A copy of the draft will be available in the office.

Correspondence:

-Ann Marie read a letter from the Auditor which told how much better the audits have been in the last 2 years compared to the last 16 years he has been involved with our audits and credited Malinda Chaffin for her good work.. -Ann Marie read a letter from Curt Hoag which involved fueling procedures in place for Station 13 and regulations regarding riding in or driving fire station vehicles.

Certificates were presented to Danny Murray for his service to the Association as a board member and Larry Korodi for his service as a board member and airport manager.

Treasure's Report: Karis Pierce

Karis gave an overview of the year 2005 audit. There were very few corrections needed. It was the fastest audit ever. From this year forward no amounts from prior years will be brought forward. They have been closed out. Assets in 2004 were $144,197, 2005 assets were $197,506. Our expenses did not go up very much considering the price of fuel has gone up so much in the last year. Our expenses went from $592,740 in 2004 to $615,143 in 2005. Our net cash from current operating activities went up from $47,365 in 2004 to $156,086 in 2005. The Reserve Study has been contracted and is being done now by an outside company.

Office: Bill Massey

Auditor sent out questioners to 5% of the members in the bills for this quarter. The auditor seemed pleased with the results. It was concerning if the correct amount owed was shown on the bill. We put in a new server and computers in the office and it came in under budget. March 8, 2006 at 2:00 on the Courthouse steps will be the sale on 2 to 5 lots. Bill announced the APN's of 28 properties to be liened for nonpayment of dues. They are 062-219-34-1, 062-250-21-1, 062-240-16-1, 062-240-33-1, 062-430-05-1, 062-470-15-1, 062-470-14-1,062-500-09-1, 062-330-22-1, 062-530-15-1, 062-340-24-1, 062-500-16-1, 060-050-35-1, 060-120-33-1, 060-030-70-1, 062-100-07-1, 062-220-08-1, 062-140-20-1, 062-040-33-1, 062-050-08-1, 062-010-25-1, 062-010-34-1, 062-090-07-1, 062-070-14-1, 062-280-13-1, 062-230-04-1, 062-230-05-1, and 062-190-13-1.

Post Office: Karis Piece

The contract for the Post Office was originally $8, 000 it went to $10,000 and now it is $13,000 per year. Karis is going to try to get our contract increased a little each year until the Post office is no longer running in the red.

Maintenance: Bill Massey for Dennis Campbell

The maintenance crew has been working on repairing and replacing street sign, patching potholes, cleaning culverts and trimming tree limbs that are in the way of the roads. The fence at the airport has come in under budgeted at $1,750.

Airport: Bill Massey for Doug Dugger In February there were 16 operations and 2 medivacs, The operations were greatly decreased because of the rainy weather.

Val Banes died last night. He had helped direct ambulances and traffic during emergencies. We should probably send donations to his wife.

Architectural Committee: Dee Oliver

Dee gave the board a copy of the Architectural Report and then read it to the members. Total number of notices sent since 1-1-06 is 40. Total number of notices since last Board meeting is 32. Total number of fines since 1-1-06 is 20. Total number of letters since 1-1-06 is 70. Total number of jobsite permits issued since 1-1-06 is 21. Total number of cases closed since 1-1-06 is 10. The Architectural Committee is not out to pick on anyone. It is your choice if you come in for a hearing or not. Quite a few people who came in for a hearing have gotten extensions. Bill mentioned that the guidelines the committee is developing are for the Development Fee, not the normal enforcement procedures.

Election Committee: Marcia Rouse

Marcia suggests that a totally independent inspector be chosen to receive and count the ballots. Bill stated it could be a precinct worker, a notary or a person from the Registrar or Voter's Office, or an Attorney. Bill felt it should be someone from the Registrar's Office if they want to do it. Bill made a motion to have only one inspector; it was seconded by Sadie and past by a vote of the Board. Eligibility to vote is to be determined by 03/31/06. Bill made a motion to have an open board meeting on 3/21/06 to clarify what determines a voter's eligibility; Karis seconded the motion and it was passed with a vote of the board. The members would also like a copy of the rules of the election committee.

Fire Station: Sadie Bentz

As of February 28, 2006 the fire station had 9 medical aids, 1 smoke check, 1 structure fire, and 1 illegal burn

Transfer Station: Leslie Hedelius

She is still trying to get a meeting with Green Waste together. No report at this time.

Unfinished Business:

The request for a membership in the California Chamber of Commerce has been withdrew. We will check into it and possibly put it in the budget for 2007. Sadie made a motion to go forward with the 29 APN's Bill had previously read; Bill seconded the motion and it was passed by a vote of the board.

Adjourned to Executive Session: 11:00

Respectfully submitted by:_ Janice Menzies