Rancho Tehama Association

Board Meeting Minutes

February 7, 2006

Approved 03/21/06

President Ann Marie Eversole called the meeting to order at 9:02 am and led the flag salute.

Directors in Attendance: Ann Marie Eversole, Bill Massey, Sadie Bentz, Karis Pierce and Anders White

Announcements: none

Open Forum:

Anders White- suggested we check on our elderly neighbors

Sheri Schultz- wanted to know whether an executive session was held on 1/17/06 and where the minutes were. Response- We now have member hearings on the 3rd Tuesday of the month and minutes were taken.

Ruth Haskell- We were told ranch equipment was not for personal use, but the equipment was used on Lariat Loop to gather wood. Response- wood was for use at barn, so it was for the Association not private use.

Leslie Hedelius- Why aren't minutes more complete not all comments are included. They should be taped. Response- The main points are covered. There are some legal problems with taping. This is a working board meeting and it is not necessary to have all comments recorded.

Betty Garrett- Wanted to know how far cars had to be parked off the road, because she got a notice. Response- They need to be parked far enough off the road not to be a hazard. Easton- Are fines the same as assessments? Response- No you can run for office when fines are due, but not if assessments are due.

Ruth Haskell- Her gutters were plugged up while she was gone and she wanted to know why the road crew did not clean it out. Response- Culverts are the responsibility of the property owner. Anders White said if the maintenance crew sees a problem they should fix it. Karis Pierce asked should we charge the property owner for the crew's time? Anders said no, all this board wants to do is fine and charge for everything. Ann Marie stated we are in litigation right now for helping someone out and fixing their drainage problem.

Ruth Haskell- She wanted to know if we could have Saturday board meetings so working people could attend. Response- The annual meeting is for the members and it is on Saturday, this is a working board meeting and should be during the week. Ann Marie stated that there are more activities in the Rec Hall on Saturdays and there would be more chance of a conflict. Maybe we could consider having the meeting once a quarter on Saturday.

Betty Garrett- Rocks were used to fill pot holes on Stagecoach. Her windshield was broken by a rock from one of the pot holes. Response- We were out of cut back so we used gravel to reduce the size of the pot holes until we get some cut back in.

Penny McGee- She has reviewed the general ledger and has some recommendations. She gave them to Karis to review.

Correspondence:

Ann Marie read a letter from Jessica Sylvia regarding foot paths along busy roads. Response- Anders stated that it would not be financially feasible to put in foot paths. Karis said this is the country and the distances are too large to make foot paths feasible. Assessments to property owners would have to be in the thousands of dollars per year to afford walking and riding paths. Also property owners would have to let us use their land.

Sandra Lovell- She keeps getting letters on how things are changing. She is shocked how fast people drive. Don't we fine people for speeding? The school bus is always speeding. Bill said we can do something about the school bus. She feels the letters she receives from us give a hostile impression and she is concerned about the new developer fee. Ann Marie told her that it is necessary because we have limited funds to repair roads. Karis said we have budgeted money for extra sheriff services which should help the speeding problem. Ann Marie said Richard Ryan has been very active since he has been back. Ann Marie also said that the board is going to meet with Clay Parker so they can check out what will be necessary to get a contract deputy. Sadie said that people speed in the school zone. Sandra Lovell stated we should be able to put speed bumps in a school zone. Bill said we were told that speed bumps are not allowed on roads, but we will check if we can put some in front of the school.

Foot Paths- there are gravel all weather foot paths on the north side of the airstrip. The south side is muddy in the winter.

Treasure's Report: Karis Pierce

Karis gave an overview of the year end report. We are out of a negative balance now. The office has done a tremendous job on collections. The reserve study company will be checking into our assets including buildings. The board is trying to spend the funds wisely. She went over the income statement. Sheri Schultz asked if fines and assessments were accrued or actual. Karis said it actual on income statement and accrued on balance sheet. We need to replace and repair all of our buildings. The office was purchased for $8,000.00 for a temporary office. We need to replace it since it has mold growing in it, which could cause a health hazard. Also the floors are rotting. She suggests a manufactured home to replace the office. We could either purchase or lease to own. Anders wanted to know if the new building would house the post office as well as the office. The answer was no. We can not afford that at this time. We would be getting a used unit that would conform to our CCR's. Bill stated we are putting together a committee to study the issue of our building situation, but unfortunately the office is in such poor shape it needs to be taken care of right away. Karis said she would like the board to go look at the offices available before she gives her next report.

Maintenance: Dennis Campbell

The maintenance crew has been working on equipment, cleaning culverts and ditches from storm damage, repairing and replacing street sign, patching potholes, and cleaning up several cul-de-sacs that had garbage dumped in them. Environmental Health has informed us that we can no longer put fluorescent light bulbs or household batteries in our regular garbage. It has to be separated out. The transfer station has a special bin to put these items in. They still do not take car batteries. Dennis gave out a list of vendors to the board. Anders said it is $15.00 a ton cheaper from Redding on cold pack and the difference would pay for the higher cost of delivery. Dennis said we have a vendor that is cheaper than the Redding vendor on cold pack.

Office: Bill Massey

The delinquency report for the end of 2004 was 49 pages long. It has been reduced to 4 pages for the end of 2005. $52,862 of back dues was collected in 2004 and $289,312 was collected in 2005. The office staff has done an outstanding job on collections. We have 6 properties going up for sale for back dues on March 8th. The Davis-Stirling Act has 20 pages of changes for this year. One of which is that before the Association can file a lien we need to bring it up at a public board meeting. We have two lots that liens need to be filed on; they are APN # 060-050-36-1 and # 062-130-33-1. Bill made a motion to process the liens, Sadie seconded the motion and the motion was passed with a vote of the board.

Post Office:

A motion was made for Karis to head the post office by Bill, Sadie seconded the motion and it was passed with a vote of the board. Airport: Doug Dugger In January there were 30 operations and 2 Medivacs. There is gravel on the north side of the runway. Bill and Doug maintain the walkways on the south side with their own tractors, but they are unusable in the winter. Doug has finished building his airplane he has been working on for 2 years. They are planning on mowing instead of burning this year along the airstrip. If each owner on the airstrip will take care of their area of airstrip it should be no problem. There are tie downs for guest planes behind Camelot Properties. It is open to any members' guests. Anyone can check on airnab.com and enter CN49 (our airstrip number) and get information on our runway, the coordinates and weather information. We are working on T-hangers. They will be used by property owners that have airplanes, but do not live on the airstrip. The property owner will pay the cost, rent will be charged for the Association land, and all people who get T-hangers must be property owners. We have trained volunteers for first responders.

Architectural Committee: Dee Oliver

We had a meeting last Saturday on February 4, 2006 with property owners on Elder Creek regarding the flooding. We sent out 8 invitations only 2 property owners came and one sent a fax. Dee gave a report to the board. She let everyone know the CCR's are now being enforced. She gave an Architectural Report. As of January 16, 2006 there were 126 notices sent, total number of fines levied were 133, total number of cases 88, total number of cleared cases were 30.

Election Committee: Marcia Rouse

Karen Baird is waiting for meeting results before proceeding with the election process.

Finance/Budget Committee: No volunteers at this time

Transfer Station: Leslie Hedelius

Green Waste said anything can go in the clean up bin. Bill stated that when Danny was on the board it was decided that no wood could go into the clean up bin. Leslie said that was because of contractors and they can't use the clean up bin anymore. We should be able to put wood 3 feet long in the clean up bin. Leslie wanted a representative group to talk to Green Waste. Bill suggested Leslie, Dennis and a Board Member

Fire Station: Sadie Bentz

As of January 28, 2006 the fire station had 9 medical Aids, 1 traffic accident, 1 smoke check, 1 vehicle fire, 1 structure fire, 3 public assists and 1 death. All water storage tanks are full and all but 1 pump is working. Applications for volunteers are available. They will be having a fund raiser for Station 13. Watch for further information about the fund raiser. Jim Lovett said it might be possible to get some money from Homeland Security funds for the airport, fire station and Sheriff Services. Karis said to send us information when he has it. Mr. Lovett questioned whether we do water checks on the public water sources. The answer was yes we test our water quarterly. Unfinished Business: -Fence at the airstrip: we now have a firm bid. We will continue the same fence as David Allen has on his property. The welcome to Rancho Tehama sign will stay, but all other signs will be moved. The approximate price will be $1,500 to $1,800. Bill made a motion to accept the bid and get the fence material. It was seconded by Anders and passed by a vote of the board. New Business: -Resolution 01-06 was introduced. Ann Marie read the resolution. It will change the definition of "members not in good standing" to include members who are in violation of the CCR's, who have been sent notices and the problem has been going on for six months to a year. The resolution will be sent out to all members in accordance with the new law in the Davis-Sterling Act. All members will have a chance to read and comment on the resolution and then after 30 days from the mailing the board will vote on the resolution. Bill made a motion to go forward with the resolution, Anders seconded the motion and it was passed with a vote of the board.

-Advisory Council: Bill made a motion to continue the membership, Anders seconded the motion and it was passed with a vote of the board.

-California Chamber of Commerce: It will give online access to a lot of useful information. Karis went through the benefits of membership. Bill recommended tabling this item until the next meeting for more investigation.

-Rancho Tehama Network: new name for the Town Hall meetings will meet this Saturday. It is to meet new neighbors, have coffee, discus current issues and work to develop and implement solutions. Everyone is welcome. Dee will head meeting this Saturday. Meeting will be held the 2nd Saturday of each month from 10:00 am - 12:00 pm in the Rec Hall.

- Youth Directors Council (YDC): Alta Cowden said they filed for nonprofit status and are waiting for the Secretary of State's approval. The YDC would like to schedule a beach clean up on March 18, 2006. They would like to make a volleyball court. Date for volleyball sign ups will depend on when they get the volleyball court finished. Karis stated that it is important they make a court approved for children. Alta would like someone from the board to let her know what she can and cannot do at the beach area. Bill made a motion that Anders get together with the YDC to help the YDC on the beach issue, Sadie seconded the motion. It was passed by a vote of the board. After the clean up of the beach area the YDC wants to have a weenie roast and dance. Alta has already checked with CDF and they will be standing by during the fire. She wanted to know if anyone knew if there was a water facet available in the beach area. No one knew.

Adjourned to Executive Session: 12:34

Respectfully submitted by:_ Janice Menzies