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Danny Murray called meeting to order
at 9:03 am and led the flag salute.
Directors in attendance were Danny Murray,
Jim Long and Karis Pierce. Bill Massey was out of town.
Jerry Kohler has resigned.
Agenda Additions/Changes - The open
forum was moved to the end of the meeting.
Announcements: We have contracted Paychex
Payroll Service to do our payroll. Karis Pierce said
she has used them before and they have given very good
service. The contract can be cancelled at any time.
We will start doing our own payroll when the new software
is fully up and running.
Unfinished business: Karis found a document
in a file about a resolution in 1973 to make quarterly
payments for dues. It was decided that it should be
checked into whether resolutions are valid until rescinded
or if they are only valid in the year made. One member
suggested that each year we should make a resolution
as to how much dues are and how they should be paid.
New business: Transfer Station Contract
- We had our lawyer look over the contract. Rob's Recycling
will be setting up under the terms at our Transfer Station.
We will still be paying for the compactor for household
garbage. Rob's recycling will be collecting and paying
members for recyclables. The amount we will pay Rob's
Recycling for running the Transfer Station is $2,500
per month. They will hire our Transfer Station employee.
The hours will be the same, except they will be closed
holidays. They must abide by our rules and CC&Rs. Rob's
recycling will hold money donated from recycling, if
requested, for fund raising. We are pushing to get this
done now since there is only a window until Friday,
June 22. If we don't get this set up by then, it can't
be done until the 1st of next year.
Loan for the sign - 2 board members
signed for a loan. Karis has copies of the loan; it
was for $51,631.01. Jim made a motion to cancel the
loan for the sign. Karis seconded the motion. It was
passed with a vote of the Board.
Contract for the sign - We can not enter
into a contract for more than a year. Karis said that
we can terminate the contract because of item #5; delivery
was not in 8 weeks. The contract was for 60 months which
is not allowable under our bylaws and the contract was
signed by only one board member. We need to send a letter
to Columbia Media about the cancellation and request
return of the deposit. Jim made a motion to cancel the
contract and request our deposit back. Danny seconded
the motion. The motion was passed with a vote of the
Board.
Savings Account - We need to open a
savings account for the General Fund. We only have a
general checking fund. Jim made a motion that we open
a General Fund Savings account. Karis seconded the motion
and it passed with a vote of the Board.
Contract for Transfer Station - Cathy
Johnson said the items she wanted are now in the contract.
Page 7, article 6 has the 30 days notice for cancellation
of contract by either party. Danny made a motion to
accept contract as written. Karis seconded the motion
and it passed with a vote of the board.
Karis read Jerry Kohler's resignation
letter.
Open Forum: A member had a question
whether we changed our insurance. No one on the Board
had heard that. We will check and report back if we
changed insurance.
It was suggested that we should put
a note in the newsletter about the Transfer Station
change.
When the Board Term should start will
be investigated. Jim feels it should start in August,
after the election. Marcia Rouse said that the ballots
state that the new members start January 1, 2008 and
that we have a letter from the Attorney stating that
January 1st is the correct date for new Board to take
office. Sheri Schultz said the lawyer's letter was just
an opinion. We need clarification of when new officers
should take office.
A question was brought up about the
results of the Cumulative voting ballot. For cumulative
voting to have been removed from our bylaws we needed
a 75% vote for removal; we had 61%. Cumulative voting
is valid for this election.
Danny Murray stated that the Board will
come back to the Open meeting after the executive session
to let everyone know about any decisions.
Meeting was adjourned to executive session
at 10:10 am.
After the Executive Session Danny Murray
and Jim Long came back and gave an overview of the Executive
Session. Karis Pierce was typing the letters to the
bank and Columbia Communications, so she was not present.
A member has too many junk cars on his
lot and we will need to talk to him about it.
There was a vote of two to one discussing
putting Jim Long in as president. Karis will now be
over the office. (Please read executive session minutes)
Jim Long feels all Board members should
be given the right to vote on things that are decided
on.
We need to give Bill Massey the right
to voice his side of the sign issue before it is voted
on whether to remove him from the Board. We will address
this item at the next Open Board meeting. Penny McGee
feels that any questions from the members regarding
this issue need to be submitted to the Board in advance.
The overview of the Executive Session
was adjourned.
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