|
Agenda Additions/Changes: None
Guest: None
Approval of Minutes: The minutes for
May were presented a motion by Bill Massey was made
and seconded by Danny to accept the minutes, the motion
was passed.
Ex Board Meeting for May 8, 2007 regarding
a personnel issue. The May15, 2007 Ex Board meeting
was held to discuss the members with outstanding dues.
All members with outstanding dues (about 180) were sent
a letter requesting payments and explaining that their
rights to vote would be suspended if they could not
bring their accounts up current, 30 members paid. The
Board reviewed all accounts to make sure everyone was
given a chance to bring their account up to date.
The May 22, 2007 Ex Board Meeting was
held to discuss and decide if any members would go to
court for violations of the CCR'S. The Board voted to
allow 4 more delinquent accounts to have a payment plans
made. Jerry Kohler reviewed the procedure for board
members when to call our attorney and when not to call
our attorney to discuss personal issues are a conflict
of interest. A motion was made to accept the May 8th
and 22nd Ex Board Meetings was made by Bill Murray seconded
by Karis and passed.
Announcement: Ruth Haskell reported
that the 4th if July parade is coming along has $200
she needs help with money needs donation $255. Jerry
thanked Ruth for all her efforts. Bill made a motion
to donate $255 to this community event, Danny seconded
it and the motion was passed. Jerry Kohler announced
that there is a new bulletin board at the office and
that the notice of 4 lots up for auction is on the board.
The office will be posting any legal notices on this
bulletin board. Jerry then explained that he has set
up a new account at Premier West Bank which will allow
for the money received to go into a savings account
and then transferred to a general fund checking account
for the day to day operations. This way the Association
is collecting interest on their money until the money
is used or needed. All board members' need to sign the
signature cards for the bank, Jerry then passed the
bank forms to Jim Long.
Board member Jim Long showed up 9:12am.
Open forum: Sheri Shultz mentioned a
member has been unable to come to the morning meetings
and requested another evening or weekend Board meeting.
She then questioned why the Financial Statements show
a property and equipment increased and the cash flow
$13,554 and if this was due to the three properties
acquired in foreclosure. Jerry asked what $91309 Jerry
questioned if she checked the depreciation schedule.
Sheri wanted to know what personnel changes haven't
been mentioned. Jerry remained the members that personnel
changes are not something the board cannot discuss in
public but that the Association Bookkeeper was dismissed
not because of any missing money or fraud, and that
him and Bill Massey are working on the accounting department.
Anders White questioned why Fawn Meadows
had traffic barrier put up and why was creosol used?
Children' playground could have used pressure treated
wood. Jerry said creosol is used at all parks and parents
shouldn't let their children play on it. A decision
was made and it is done. Anders White said he spoke
with Jerry Carpenter and they thought it would be a
good idea to use the airstrip for the parade. Bill Massey
said he felt it wouldn't be a good idea because we would
need to get two permits one from Cal Trans and the other
from FAA, also our insurance issue.
Anders then requested if the Association
water truck can it used to help in case of a Fire. Danny
didn't see if this would be a problem. Jerry asked if
our Insurance would be an issue and Danny said he would
check into it.
Kathy Johnson, what is happing with
the new electronic marquee sign? Jerry explained that
the status is they are out right now to collect advertisers;
no money will come out of the Association money. The
sign has a 5 year unconditional warranty. $15,000 was
paid and if the company doesn't get enough advertisers
the $15,000 will be refunded. The location is at the
front of the Ranch. Contract has been signed it is for
five (5) one year renewals. Twelve advertisements will
be announced things like the parade VFW, Board Meetings,
display times can be changed to go slow so you can read
it. Discussion was made regarding the term of the contract
and the conditions. Jerry & Bill looked at the contract
very carefully to be sure this was a contract that was
good for the Association.
Consent Calendar: Bill Massey requested
we move the office to the consent calendar. A motion
was made by Bill Massey to accept the consent Calendar
and seconded by Karis Pierce. The motion was passed.
Correspondence: Jim Long read a letter
from the Corning Postmaster regarding a statement he
had made at the prior Board Meeting. Only U.S.P.S. mail
can be placed in the Post Office Boxes even though the
Post Office Boxes are owned by the Rancho Tehama Association
and the employees are RTA employees.
Election Committee: Marcia Rouse reported
that Jerry Crow will be the Moderator for the candidates
Night; Jerry Kohler suggested the Association pay for
the gift certificate to show their appreciation.
Post Office: Karis Pierce said she is
doing a survey of the mail received at our Post Office
in order to determine if the amount of mail processed
is in accordance with what the Corning Postmaster said
it was. The Board met with the Post master and her Assistance
and discussed our Post Office to see if the Association
could do something to improve it. Right now as it stands
the Rancho Tehama Association has been going in the
red for the services provided to our members. The Postmaster
said she will review the mail being sent, however she
explained that the contract amount is used based on
the postage stamps and money orders, not on volume received
and that it would be very difficult to raise the amount
of the contract that the Post Office pays the Association
for running the Post Office. According to the Postmaster
every resident is entitled to go to the Corning Post
Office and receive a free Post office Mail Box.
Maintenance: Danny Murray announced
the business that is doing the road maintenance will
be coming out on Monday.
Fire Station: Jim Long had nothing to
report. Unfinished Business: Jerry Kohler announced
that the speed bumps in the parking lot of the Office,
Recreation Hall and Post Office now have strips.
New Business: Jerry Kohler thanked all
the volunteers for the extra time and work they have
given for the Association. Karis Pierce presented the
Board with a Draft copy of the new Rules and regulations.
They were discussed by the board and copies will be
made available to the public.
The meeting was adjourned on 10:37.
Note no Executive Session this time.
|
